Meeting
Identify the purpose and desired outcomes of the meeting.
Determine if the meeting is necessary or if the issues can be addressed outside of a meeting
In your agenda, you should state your goal for the meeting.
You should cover the most important things in your meeting.
Identify and invite only the necessary and appropriate people for the meeting • Make sure all attendees can contribute.
Communicate the meeting’s purpose and desired outcomes to all attendees.
• Schedule guests who don’t need to be at the entire meeting, which can be an incentive to stay within the meeting’s time limits.
Organize meeting venue. • Provide the agenda and any other supporting documentation Ensure the comfort, quietness and set-up of the space before the meeting. • Provide water or other refreshments when possible.
• Include items to be discussed, and then for each item specify the person leading the discussion, the desired outcome, and the estimated time. • Provide meeting evaluation time and documentation (if applicable). • Limit number of items to a reasonable amount for the meeting’s timeframe • Be realistic about the timeframe for each item. • Schedule breaks periodically for longer meetings. • Make sure to follow your meeting plan. If the meeting starts to go off course or off topic, steer the meeting back to the topic at hand.
• Designate a meeting leader who understands meeting principles • Open meeting with setting or reviewing ground rules and reviewing the agenda • Once the meeting time arrives, start the meeting. • Maintain focus and keep meeting moving at comfortable pace. • Summarize discussion and recommendations at the end of each logical section. • Make a note of any follow-up actions that can be resolved outside of the meeting and move on to next point. • Review issues discussed at the meeting and identify each actions step with those responsible for the step and the timeframe. • Solicit agenda items for the next meeting. • Lead evaluation
Determine if the meeting is necessary or if the issues can be addressed outside of a meeting
In your agenda, you should state your goal for the meeting.
You should cover the most important things in your meeting.
Identify and invite only the necessary and appropriate people for the meeting • Make sure all attendees can contribute.
Communicate the meeting’s purpose and desired outcomes to all attendees.
• Schedule guests who don’t need to be at the entire meeting, which can be an incentive to stay within the meeting’s time limits.
Organize meeting venue. • Provide the agenda and any other supporting documentation Ensure the comfort, quietness and set-up of the space before the meeting. • Provide water or other refreshments when possible.
• Include items to be discussed, and then for each item specify the person leading the discussion, the desired outcome, and the estimated time. • Provide meeting evaluation time and documentation (if applicable). • Limit number of items to a reasonable amount for the meeting’s timeframe • Be realistic about the timeframe for each item. • Schedule breaks periodically for longer meetings. • Make sure to follow your meeting plan. If the meeting starts to go off course or off topic, steer the meeting back to the topic at hand.
• Designate a meeting leader who understands meeting principles • Open meeting with setting or reviewing ground rules and reviewing the agenda • Once the meeting time arrives, start the meeting. • Maintain focus and keep meeting moving at comfortable pace. • Summarize discussion and recommendations at the end of each logical section. • Make a note of any follow-up actions that can be resolved outside of the meeting and move on to next point. • Review issues discussed at the meeting and identify each actions step with those responsible for the step and the timeframe. • Solicit agenda items for the next meeting. • Lead evaluation