Conducting Meetings
Conduct Meetings
Assessment task 2
Name of business: Dazzling Photography
Description of business: Photography business specializing in: Weddings, Newborn photography, Family portraits and studio design. We also offer photo editing and collages.
Number of employee’s in the workplace: 12
Meeting Purpose: A meeting to agree on where to go on the company business retreat (Melbourne, Noosa or Fiji)
Organisational requirements
Meeting minutes must be captured
Meeting must start and finish on time
Must have a chairperson
Participants must arrive on time
Phones must be switched off
One person must speak at a time
Conventions
Majority of members to agree for all decisions
Quorum
Chairperson holds casting vote
Time limit on speakers Legal and ethical requirements
Anti-discrimination
Equal opportunity
Ensuring all minutes are a true and accurate reflection of what occurred during the meeting
Conducting discussions openly and honestly
Maintaining confidentiality where required
Conducting the meeting
What steps can you take to ensure the meeting is time efficient?
Follow agenda
Don’t allow speaker’s to go over time limit
Ensure participants arrive on time
Have enough time for questions and discussion’s
What are some strategies (at least two) that you can use to facilitate positive and focused discussions and decision making?
Facilitating not dominating: By allowing others to also join the discussion and share their views and ideas.
Encourage healthy debates: By making sure the debates are based around ideas not around certain people.
Simulating Discussion: Ask open ended questions, support participants when they speak, paraphrase and brainstorming sessions
Based on your meeting purpose and the agenda you created in Assessment Task One, what are the desired outcomes of your meeting?
The desired outcome of the meeting is for the team to decide where we will go for our yearly retreat.
Also making sure the whole team comes to an agreed decision and there are
Assessment task 2
Name of business: Dazzling Photography
Description of business: Photography business specializing in: Weddings, Newborn photography, Family portraits and studio design. We also offer photo editing and collages.
Number of employee’s in the workplace: 12
Meeting Purpose: A meeting to agree on where to go on the company business retreat (Melbourne, Noosa or Fiji)
Organisational requirements
Meeting minutes must be captured
Meeting must start and finish on time
Must have a chairperson
Participants must arrive on time
Phones must be switched off
One person must speak at a time
Conventions
Majority of members to agree for all decisions
Quorum
Chairperson holds casting vote
Time limit on speakers Legal and ethical requirements
Anti-discrimination
Equal opportunity
Ensuring all minutes are a true and accurate reflection of what occurred during the meeting
Conducting discussions openly and honestly
Maintaining confidentiality where required
Conducting the meeting
What steps can you take to ensure the meeting is time efficient?
Follow agenda
Don’t allow speaker’s to go over time limit
Ensure participants arrive on time
Have enough time for questions and discussion’s
What are some strategies (at least two) that you can use to facilitate positive and focused discussions and decision making?
Facilitating not dominating: By allowing others to also join the discussion and share their views and ideas.
Encourage healthy debates: By making sure the debates are based around ideas not around certain people.
Simulating Discussion: Ask open ended questions, support participants when they speak, paraphrase and brainstorming sessions
Based on your meeting purpose and the agenda you created in Assessment Task One, what are the desired outcomes of your meeting?
The desired outcome of the meeting is for the team to decide where we will go for our yearly retreat.
Also making sure the whole team comes to an agreed decision and there are