A Delima
CASE 1 : A DELIMA (SOURCE: ANSWERS FROM ALL GROUP PRESENTATION AC2208E MARCH-JULY 2012)
|PROBLEM |SOLUTION |
|- TIMESHEET ARE MANUALLY PREPARED BY EMPLOYEES |Use punch card |
|Employees record their time in & out themselves.) |Use eyes recognition |
| |Use time clock machine @ thumbprint. |
| |Supervise time in & out of the employees. |
| |Should hire an additional employee who can monitor the attendance and |
| |timesheet |
|-DOCUMENTS ARE NOT PROPERLY PRE-NUMBERED, RECORDED & DOCUMENTED |-Documents (invoice, P.O, D.O etc) should be properly pre-numbered. |
|Sales invoice are manually produces & not pre-numbered |-Use latest edition of standard financial software (MYOB, UBS, SAP |
|Monthly statement of account not periodically prepare – only prepare &|etc) |
|send to customer when payment had been long outstanding. |-Periodically prepare & update control accounts. |
|-LACK OF AUTHORISATION OF BUSINESS TRANSACTION |All decision should follow SOP. |
|No SOP – all decision were made & authorised by either En Zayed or Pn |Expenses should be authorised by at least two persons. |
|Hashimah.
|PROBLEM |SOLUTION |
|- TIMESHEET ARE MANUALLY PREPARED BY EMPLOYEES |Use punch card |
|Employees record their time in & out themselves.) |Use eyes recognition |
| |Use time clock machine @ thumbprint. |
| |Supervise time in & out of the employees. |
| |Should hire an additional employee who can monitor the attendance and |
| |timesheet |
|-DOCUMENTS ARE NOT PROPERLY PRE-NUMBERED, RECORDED & DOCUMENTED |-Documents (invoice, P.O, D.O etc) should be properly pre-numbered. |
|Sales invoice are manually produces & not pre-numbered |-Use latest edition of standard financial software (MYOB, UBS, SAP |
|Monthly statement of account not periodically prepare – only prepare &|etc) |
|send to customer when payment had been long outstanding. |-Periodically prepare & update control accounts. |
|-LACK OF AUTHORISATION OF BUSINESS TRANSACTION |All decision should follow SOP. |
|No SOP – all decision were made & authorised by either En Zayed or Pn |Expenses should be authorised by at least two persons. |
|Hashimah.