Lessons Learned from Implementing an Electronic Records Management System
Queensland State Archives
Guideline for the planning of an electronic Document and Records Management System (eDRMS)
August 2010
Document details
Security Classification Authority Author Document Status Version PUBLIC Queensland State Archives Queensland State Archives Final Version Version 1.1
Contact for enquiries
All enquiries regarding this document should be directed to: Manager, Policy and Research Unit Queensland State Archives 07 3131 7777 info@archives.qld.gov.au www.archives.qld.gov.au
Copyright
Guideline for the planning of an electronic Document and Records Management System (eDRMS) © The State of Queensland (Department of Public Works) 2010
Licence
Guideline for the planning of an electronic Document and Records Management System (eDRMS) by Queensland State Archives is licensed under a Creative Commons Attribution 2.5 Australia Licence. To view a copy of this licence, visit http://creativecommons.org/licenses/by/2.5/au.
Information security
This document has been security classified using the Queensland Government Information Security Classification Framework (QGISCF) as PUBLIC and will be managed according to the requirements of the QGISCF.
Table of Contents
1. Introduction ....................................................................................................... 2
1.1. 1.2. 1.3. 1.4. 1.5. 1.6. Background Audience Authority Scope Definitions Acknowledgements 2 2 2 3 3 3
2.
What is an eDRMS? .......................................................................................... 4
2.1. Examples of Generic Functional Requirements for an eDRMS 5
3.
Records management prerequisites for an eDRMS implementation ........... 7
3.1. 3.2. 3.3. 3.4. 3.5. Organisational information management and records management strategies, standards, policies and procedures Recordkeeping awareness and culture A functional Business Classification Scheme An authorised Retention and Disposal Schedule Recordkeeping
Guideline for the planning of an electronic Document and Records Management System (eDRMS)
August 2010
Document details
Security Classification Authority Author Document Status Version PUBLIC Queensland State Archives Queensland State Archives Final Version Version 1.1
Contact for enquiries
All enquiries regarding this document should be directed to: Manager, Policy and Research Unit Queensland State Archives 07 3131 7777 info@archives.qld.gov.au www.archives.qld.gov.au
Copyright
Guideline for the planning of an electronic Document and Records Management System (eDRMS) © The State of Queensland (Department of Public Works) 2010
Licence
Guideline for the planning of an electronic Document and Records Management System (eDRMS) by Queensland State Archives is licensed under a Creative Commons Attribution 2.5 Australia Licence. To view a copy of this licence, visit http://creativecommons.org/licenses/by/2.5/au.
Information security
This document has been security classified using the Queensland Government Information Security Classification Framework (QGISCF) as PUBLIC and will be managed according to the requirements of the QGISCF.
Table of Contents
1. Introduction ....................................................................................................... 2
1.1. 1.2. 1.3. 1.4. 1.5. 1.6. Background Audience Authority Scope Definitions Acknowledgements 2 2 2 3 3 3
2.
What is an eDRMS? .......................................................................................... 4
2.1. Examples of Generic Functional Requirements for an eDRMS 5
3.
Records management prerequisites for an eDRMS implementation ........... 7
3.1. 3.2. 3.3. 3.4. 3.5. Organisational information management and records management strategies, standards, policies and procedures Recordkeeping awareness and culture A functional Business Classification Scheme An authorised Retention and Disposal Schedule Recordkeeping
Links: 1 Queensland State Archives (August 2009) Glossary of Archival and Recordkeeping Terms Version 2.1