CIPD 3RAI
CIPD – 3RAI – Recording, analysing and using HR information
GFM needs to collect and record data for legal and internal reasons. Legally we need to ensure that we are complying with the “Working Time Regulations and pay rates for the Minimum Wage Act 1998 and tax and national insurance obligations”, we also need to be complaint with the data protection and freedom of information act. We need to ensure that employees know why we are holding this information and how we secure it.
Internally we use the information to send reports to managers on absence, performance, salary, leavers and joiners, recruitment and health and safety. We also use this information to help us communicate any necessary information regarding themselves or company policies to individuals.
The following data is collected from an employee either prior to their commencement of employment or the day that they start with us:
CV / Application form
New employee form, on this form it asks for personal information i.e. name, dob, contact numbers, address, marital status, national insurance number, next of kin details, bank details (sort code, account number and bank address)
P45 or P46
Health and safety questionnaires
Equal opportunities data
Valid UK passport or full birth certificate
Signed contract
The reason the above information is collected is to support the HR function in the following ways:
Legal / Compliance – with WTR, MWA, DPA and FOI
Communication – To keep in touch with employees, address for written communication, phone numbers for verbal communication and next of kin details in case of emergency. We need to inform employees of any contract changes and policy and procedure changes
Payroll – to ensure that we have the correct details on file so we can pay staff for the hours that they have worked in line with the Minimum Wage Act 1998 and tax and national insurance obligations
Data capture – to produce accurate reporting on absence, recruitment, equal opportunities and health and
GFM needs to collect and record data for legal and internal reasons. Legally we need to ensure that we are complying with the “Working Time Regulations and pay rates for the Minimum Wage Act 1998 and tax and national insurance obligations”, we also need to be complaint with the data protection and freedom of information act. We need to ensure that employees know why we are holding this information and how we secure it.
Internally we use the information to send reports to managers on absence, performance, salary, leavers and joiners, recruitment and health and safety. We also use this information to help us communicate any necessary information regarding themselves or company policies to individuals.
The following data is collected from an employee either prior to their commencement of employment or the day that they start with us:
CV / Application form
New employee form, on this form it asks for personal information i.e. name, dob, contact numbers, address, marital status, national insurance number, next of kin details, bank details (sort code, account number and bank address)
P45 or P46
Health and safety questionnaires
Equal opportunities data
Valid UK passport or full birth certificate
Signed contract
The reason the above information is collected is to support the HR function in the following ways:
Legal / Compliance – with WTR, MWA, DPA and FOI
Communication – To keep in touch with employees, address for written communication, phone numbers for verbal communication and next of kin details in case of emergency. We need to inform employees of any contract changes and policy and procedure changes
Payroll – to ensure that we have the correct details on file so we can pay staff for the hours that they have worked in line with the Minimum Wage Act 1998 and tax and national insurance obligations
Data capture – to produce accurate reporting on absence, recruitment, equal opportunities and health and