attendance monitoring system

Attendance Management System

Project Report
On

“Attendance Management System”

International School of Informatics and Management
Sector-12,Mahaveer Marg, Mansarover, Jaipur
Submitted By:

Guided By

1. Saurabh Kumar Jain

Mr. Vijay Gupta

2. Uma Joshi

Assistant Professor,

3. Bhupesh Kumar Sharma

IIIM, Jaipur.

Team Number:-15
1

Attendance Management System

CERTIFICATE
This is to certify that this report embodies the original work done by Saurebh Kumar Jain, Uma Joshi and Bhupesh
Kumar Sharma during this project submission as a partial fulfillment of the requirement for the System Design Project of Masters of Computer Application IV Semester, of the
Rajasthan Technical University, Kota.

Swati V. Chande
Principal
(MCA Department)
International School of
Informatics and Management

Mr. Vijay Gupta
Assistant Professor
International School of
Informatics and Management

2

Attendance Management System

ACKNOWLEDGEMENT
The satisfaction that accompanies that the successful completion of any task would be incomplete without the mention of people whose ceaseless cooperation made it possible, whose constant guidance and encouragement crown all efforts with success.
We are grateful to our project guide Mr. Vijay Gupta Sir for the guidance, inspiration and constructive suggestions that helpful us in the preparation of this project.
We also thank our colleagues who have helped in successful completion of the project.

Saurabh Kumar Jain
Uma Joshi
Bhupesh Kumar Sharma

3

Attendance Management System

Table of Contents
1. Synopsis

5

2. Feasibility Study

8

3. Working Of Present System

10

4. Characteristics of The Proposed System

11

5. Data Tables

12

6. Data Flow Diagrams

15

7. Entity Relationship Diagram

19

8. Screen Shots Of Form

21

9. Conclusion

31

10.Bibliography

32

4

Attendance Management System

5

Attendance Management System

Attendance Management System
Introduction:Attendance Management System is a software developed for daily student attendance in schools, collages and institutes. If facilitates to access the attendance information of a particular student in a particular class. The information is sorted by the operators, which will be provided by the teacher for a particular class. This system will also help in evaluating attendance eligibility criteria of a student.

Purpose:The purpose of developing attendance management system is to computerized the tradition way of taking attendance. Another purpose for developing this software is to generate the report automatically at the end of the session or in the between of the session

Scope:The scope of the project is the system on which the software is installed, i.e. the project is developed as a desktop application, and it will work for a particular institute.
But later on the project can be modified to operate it online.

6

Attendance Management System

Technology Used:Language:-VB.NET
Backend:-MS-Access

System Requirement:Minimum RAM:-256 MB
Hard Disk:-40 GB
Processor:-Intel Pentium 4
Operating System:-Windows XP Service Pack2

Overview:Attendance Management System basically has two main modules for proper functioning
• First module is admin which has right for creating space for new batch. Any entry of new faculty, Updation in subject if necessary, and sending notice.
• Second module is handled by the user which can be a faulty or an operator. User has a right of making daily attendance, generating report.
Attendance can be taken in two ways:
• On the basis of Subject and month.
7

Attendance Management System

• On the basis of Class.

8

Attendance Management System

Economically Feasibility:
The system being developed is economic with respect to School or Collage’s point of view. It is cost effective in the sense that has eliminated the paper work completely. The system is also time effective because the calculations are automated which are made at the end of the month or as per the user requirement.
The result obtained contains minimum errors and are highly accurate as the data is required.

Technical feasibility:
The technical requirement for the system is economic and it does not use any other additional Hardware and software.

Behavioral Feasibility:
The system working is quite easy to use and learn due to its simple but attractive interface. User requires no special training for operating the system.

9

Attendance Management System

Working Of Present System
In the present system all work is done on paper. The whole session attendance is stored in register and at the and of the session the reports are generated. We are not interested in generating report in the middle of the session or as per the requirement because it takes more time in calculation. At the end of session the students who don’t have 75% attendance get a notice.

DISADVANTAGES OF PRESENT WORKING
SYSTEM
• Not User Friendly: The existing system is not user friendly because the retrieval of data is very slow and data is not maintained efficiently.
• Difficulty in report generating: We require more calculations to generate the report so it is generated at the end of the session.
And the student not get a single chance to improve their attendance • Manual control: All calculations to generate report is done manually so there is greater chance of errors.
• Lots of paperwork: Existing system requires lot of paper work.
Loss of even a single register/record led to difficult situation because all the papers are needed to generate the reports.
• Time consuming: Every work is done manually so we cannot generate report in the middle of the session or as per the requirement because it is very time consuming.
10

Attendance Management System

CHAREACTERSTIC OF THE PROPOSED
SYSTEM
• User Friendly:- The proposed system is user friendly because the retrieval and storing of data is fast and data is maintained efficiently. Moreover the graphical user interface is provided in the proposed system, which provides user to deal with the system very easily.
• Reports are easily generated: reports can be easily generated in the proposed system so user can generate the report as per the requirement (monthly) or in the middle of the session. User can give the notice to the students so he/she become regular.
• Very less paper work: The proposed system requires very less paper work. All the data is feted into the computer immediately and reports can be generated through computers.
Moreover work become very easy because there is no need to keep data on papers.
• Computer operator control: Computer operator control will be there so no chance of errors. Moreover storing and retrieving of information is easy. So work can be done speedily and in time.

11

Attendance Management System

12

Attendance Management System

Admin Table:
S.No. Field name

Data Type

Description

1.

User name

Text

Store user name for checking correct username 2.

Password

Text

Store password corresponding to username

3.

User Type

Text

User Type Administrator or User

S.No. Field name

Data Type

Description

1.

Teacher Id

Number

Unique key for Every Teacher

2.

Teacher Name

Text

Name of Teacher

Teacher Table:

Attendance Table:
S.No. Field name

Data
Type

Description

1.

Student Name

Text

Name of Student

2.

Status

Number

Total number classes attended by particular
Student

3.

Semester

Text

In which Semester Student is Studying

4.

Subject

Text

The Subject Wise Attendance Is maintained

5.

Month

Text

The Month Wise Attendance is maintained where total working days in month=20

13

Attendance Management System

Subject Table:
S.No. Field name

Data
Type

Description

1.

Code

Number

Subject code a unique key

2.

Subject Name

Text

Name of Subjects in all semester

3.

Semester

Text

In which Semester student is studying

S.No. Field name

Data
Type

Description

1.

Student ID

Number

This is the roll no of the student

2.

Student Name

Text

This is the name of student

3.

Course

Text

This is the course in which the students are studying .By default course is MCA

4.

Semester

Text

This is the semester in which Students are
Studying. By default Semester is IV sem

Student Table:

14

Attendance Management System

15

Attendance Management System

0-level DFD:

User/Administrator

System

Output

1-level DFD:

Login
Process

Teacher
Entry

Report
Generation

Attendance
Entry

Student
Entry
16

Attendance Management System

2-level DFD:
2.1:

Administrator

Login
Process
After login

After login

Teacher
Entry

Student
Data Stored

Studen t Login

Data Stored

Entry
Teacher
Data Entry

Data Entry

Administrator

17

Attendance Management System

2.2
User

Login
Process
After login

After login

Login

Attendance

Report

Data Stored

Entry

Generation

Attendance
Attendan
ce

Data Entry
Report

User

18

Attendance Management System

19

Attendance Management System

Subject
Teacher
Id

Name

Month
Student Id
Semes
Status

Teacher

Attendance

Teaches

Belongs to Subject
S.Code

Studied

S.Name
Teacher id

Student

Student Id

Semester

Name

Course

20

Attendance Management System

21

Attendance Management System

1. Login Form

This login Form is made For Security purpose. So only
Authenticated User only Access in to the Project. There are two Type of persons can enter in the project
1. Administrator
2. User

22

Attendance Management System

2. Add Information Form

This form is showed when authorized administrator enters his correct User Name and Password. This Form gives the option to fill the name of Students and the name of Teacher if a new faculty has joined.

23

Attendance Management System

3. Student Information Form

This form enables the Administrator to fill the name of
Students and there Semester where the Student Id will change automatically when a Student is saved in the
Database. And course Will Be remain same because this
System is made for MCA Students.

24

Attendance Management System

4. Teacher Information Form

This Form is made for Administrator to fill up the name of teachers when teacher Id is changed automatically. If a new teacher joined the collage its name also is included in the
System

25

Attendance Management System

5. User Form

This form is opened when user fill up his correct User Name and Password and User Type Is user. This form enables the user to fill up attendance of every student and see whish student is short listed and what is the total attendance of each individual attendance in a particular Subject and in a particular month

26

Attendance Management System

6. Semester Form

This form facilitates the user to choose a semester in which attendance is to be filled. In this system we are using the
Fourth Semester so when the user clicks on Semester4 the list of Semester 4 students is come.

27

Attendance Management System

7. Attendance Form

This Form is used to choose subjects and the month for which attendance is to be filled up and show a list of students. When a User click to corresponding Check box and click on save the students will be stated present and their attendance is added.

28

Attendance Management System

8. Report Form
8.1. Short List Form

This form shows the list of Short listed students. We can see this list according to Subject wise and month wise. When user click on view, then list is shown accordingly.

29

Attendance Management System

8.2. Attendance Status Form

This form shows the status of the students or we can say number of classes attended in a particular subject in a particular month. When user click on the ‘View Status’ button of short list form then this form will appear with the status.

30

Attendance Management System

Conclusion
The Attendance Management System is developed using
Visual Basic.NET fully meets the objectives of the system which it has been developed. The system has reached a steady state where all bugs have been eliminated. The system is operated at a high level of efficiency and all the teachers and user associated with the system understands its advantage. The system solves the problem. It was intended to solve as requirement specification.

31

Attendance Management System

Bibliography
1. The complete Reference Visual Basic.NET
2. Beginning VB.NET (Wrox Publication)
3. System Analysis and Design – Alias M. Awad
4. Software Engineering – Roger Pressman

Websites
1. www.microsoft.com
2. www.w3schools.com
3. www.dotnetspider.com

32

Attendance Management System

Future Scope
Attendance Management System has many

33