Ac410-01, Unit 6
Unit 6 Assignment
Eddie Mathis
AC410-01, Unit 6
Professor Cochran
12–21. Nolan Manufacturing Company retains you on April 1 to perform an audit for the fiscal year ending June 30. During the month of May, you make extensive studies of internal control over inventories. All goods purchased pass through a receiving department under the direction of the chief purchasing agent. The duties of the receiving department are to unpack, count, and inspect the goods. The quantity received is compared with the quantity shown on the receiving department’s copy of the purchase order. If there is no discrepancy, the purchase order is stamped “OK—Receiving Dept.” and forwarded to the accounts payable section of the accounting department. Any discrepancies in quantity or variations from specifications are called to the attention of the buyer by returning the purchase order to him with an explanation of the circumstances. No records are maintained in the receiving department, and no reports originate there. As soon as goods have been inspected and counted in the receiving department, they are sent to the factory production area and stored alongside the machines in which they are to be processed. Finished goods are moved from the assembly line to a storeroom in the custody of a stock clerk, who maintains a perpetual inventory record in terms of physical units, but not in dollars.
What weaknesses, if any, do you see in the internal control over inventories? There is an organizational structural problem because a purchasing agent should never be over the receiving department. Additionally, items should be stored in a separate location and not sent directly into the production area. Copies of purchase orders should never be sent to the receiving department because this can lead to “careless counting” and intentional misstatements. Furthermore, I did not notice any control over the movement of materials into the goods-in-process or any records of
Eddie Mathis
AC410-01, Unit 6
Professor Cochran
12–21. Nolan Manufacturing Company retains you on April 1 to perform an audit for the fiscal year ending June 30. During the month of May, you make extensive studies of internal control over inventories. All goods purchased pass through a receiving department under the direction of the chief purchasing agent. The duties of the receiving department are to unpack, count, and inspect the goods. The quantity received is compared with the quantity shown on the receiving department’s copy of the purchase order. If there is no discrepancy, the purchase order is stamped “OK—Receiving Dept.” and forwarded to the accounts payable section of the accounting department. Any discrepancies in quantity or variations from specifications are called to the attention of the buyer by returning the purchase order to him with an explanation of the circumstances. No records are maintained in the receiving department, and no reports originate there. As soon as goods have been inspected and counted in the receiving department, they are sent to the factory production area and stored alongside the machines in which they are to be processed. Finished goods are moved from the assembly line to a storeroom in the custody of a stock clerk, who maintains a perpetual inventory record in terms of physical units, but not in dollars.
What weaknesses, if any, do you see in the internal control over inventories? There is an organizational structural problem because a purchasing agent should never be over the receiving department. Additionally, items should be stored in a separate location and not sent directly into the production area. Copies of purchase orders should never be sent to the receiving department because this can lead to “careless counting” and intentional misstatements. Furthermore, I did not notice any control over the movement of materials into the goods-in-process or any records of